Writing a Resignation letter after 6 months is quite fair compared to giving a short notice when resigning.
An Individual can choose to resign from a company due to numerous reasons, it could be due to some unforeseen circumstances, ill health, or getting a new job.
But the key point to consider when writing a Resignation letter after 6 months should state your reasons for resigning, when you will resign from the organization and some other points which will be discussed in the article.
I hope you’ll find the information in this article useful and also use it as a guide to writing your resignation letter.
What is a Resignation letter after 6 Months?
A Resignation letter after 6 Months is a formal letter that an employee sends to their employer indicating that they wish to quit from their current position. It contains information regarding the final day of work and specifies any subsequent transitional steps.
It is, in a nutshell, a formal method of quitting.
Depending on your employment contract, your resignation may take effect immediately or at a later time and may be submitted as a printed letter or an email.
Why is writing a Resignation letter important?
Before quitting your employment, it is normal and polite to turn in your letter of resignation.
However, it is so much more than merely a simple social or professional custom; it is crucial for both you and your business.
This is why you should write a resignation letter after 6 months:
- An individual can make a favorable impression and keep a good relationship with their employers even after they leave by writing a resignation letter.
- To show gratitude: In your letter of resignation, be sure to thank your employers for their support in assisting you in learning a lot throughout your employment with the organization.
- Your resignation letter informs your employer of your departure and also specifies the date you will be leaving. This gives your employer enough time to organize and get ready for your departure, as well as to recruit someone to take your place.
- Your decision to leave your employment is formally announced with a resignation letter. This serves as official documentation and evidence that you have terminated your employment. For purposes like payroll and future reference, HR departments find it helpful to preserve a record of your employment history.
How to Resign from a Job after 6 Months
Sometimes a career isn’t a great fit for you, or uncontrollable events happen that cause you to quit, such as an unforeseen increase in family obligations or your spouse’s job transfer. If you have the option, thoroughly consider the benefits and drawbacks of quitting rather than making a snap decision.
Below are how to resign properly after 6 months;
- Make an appointment with your employer
- Explain Your Motives for resigning
- Consider Likely Reaction and offer Assistance in Transition
- Observe the resignation process
How to Write a Resignation Letter after 6 Months
- Write letters in business format.
Be sure to adhere to the appropriate business letter format before you begin writing your letter of resignation. Don’t forget to include a header with the name of your employer, the business address, the date, an appropriate salutation, etc. If you are submitting a hard copy or printed version of the letter, this is extremely crucial.
Make sure to utilize the correct space throughout your letter and align everything according to the margin if you don’t want to provide a letter that is improperly formatted.
- State your Intentions
You should state that you are planning to quit from your position with the company in your introductory paragraph.
To avoid giving your employer the impression that you are open to staying if they offer you greater money or other benefits, be careful to be very clear about your intentions.
There is no need to exaggerate or be creative with your first sentence since this is a formal letter of resignation.
Here is an illustration of a beginning statement: “Please accept this letter as notice that I am leaving my position as (insert your position here),” the letter reads. OR “I hereby tender my letter of resignation as (insert your position) with the deepest regret.”
- Specify Your Last Day
You are mistaken if you believed that writing a letter of resignation would be enough to express your desire to quit and move on. To make the transition for your organization easier, your letter must include further information about your resignation.
Because it offers your employer enough time to start looking for a replacement for your position, specifying your last day of employment is a crucial component of your resignation letter.
After declaring your plan to resign, you can specify your last day of employment. You could actually write it in the same sentence.
For illustration, use the following phrase: “I therefore submit my letter of resignation as of (insert your job) effective July 1, 2021.” OR “July 1, 2021, will be my last day of employment.”
- State Your Reasons
It is not required that you include your resignation letter’s reasons for quitting your work. However, you should explain why you have a close relationship with your employer.
Even in this case, you are not required to give specific justifications for your actions. Keep things short and straightforward.
However, you can explain why if the reason is related to your health, a job offer from a different organization, maternity leave, etc. The decision is totally up to you, though.
Here’s how to approach it: “I recently received an offer for a new position at a different organization and have chosen to accept the offer.” OR “For personal reasons, I’ve decided to resign.”
- Assist with Transitioning
A good percentage of resignation letters also contain a suggestion for support as you resign. Out of pure politeness, don’t make any promises you can’t keep.
However, if you are in a position to help, let them know that you are willing to do so.
It can involve finding a new employee or preparing your replacement to take over your responsibilities seamlessly. In this manner, you and your employer can end the conversation in a respectful one.
Here’s how you could put it: “I am willing to assist in the transition of my responsibilities so that the company can continue functioning normally when I leave. I am willing to assist in hiring and preparing my replacement.
- Show Gratitude to your Employer
The most crucial part of your resignation letter and one that you probably didn’t realize it might have is thanking your employers.
You can thank your employer or boss by praising their efforts to help you learn within the firm. You can also record happy recollections, recognize the opportunity you were given, and capture good times.
This not only leaves a positive impression on your employer, but it is also a wise strategic choice because you may keep in touch with them for future references.
I’ll give you an example of what you could say: “I want to convey my heartfelt gratitude for all of the opportunities you’ve provided me and for all of the knowledge I’ve acquired at your company over the years.”
- Close Your Letter
Depending on what you wrote previously in your letter, you should conclude your resignation letter. It can conclude with a heartfelt thank you note or with an invitation for help in the transition.
You must make sure it is in a positive tone, no matter what it is.
To make it simple for people to contact you, you can leave your personal contact information. Then, before writing your name or signing your letter at the bottom, you might close your message by stating “Kind Regards,” “Warmly,” or “Sincerely.”
- Proofread Your Letter
There is no going back once you submit your resignation letter. Therefore, make sure there are no typos or grammatical problems and that the tone is kind.
To make sure everything is perfect, you can double-check by having a friend or coworker proofread your letter one last time.
Sample of a Resignation Letter after 6 Months
Dear [Employer’s name]
I hereby formally tender my resignation from the [name of position or title] at the [name of company] by the enclosed letter. My last day of employment will be [date of resignation].
[Shortly explain why you’re quitting the company.] Working with [name of company] has been a wonderful pleasure, and I appreciate the experience and expertise I have acquired while holding the [name of post or title].
I intend to [explain next steps] prior to leaving the organization.
Please let me know if there is anything I can do to help the company during this transitional period or if there are any questions I can address.
Example of Writing a resignation letter after 6 Months
Dear [Employer’s name]
I regretfully write to you to tender my resignation from the position of [Job Title] at [Company Name]. Per the notice period in my employment contract, my final day of employment will be on February 16, 2019.
I’m moving with my family, so if there isn’t an internal transfer, I’ll be looking for a job in a comparable position when we get there. I would be very grateful if you could give me a written recommendation to help me with my transition.
Also, please be aware that I am ready to help with hiring and training my replacement before I leave, and I will make sure that all of my work is finished or in a position to be finished to ensure a smooth transition period.
I’d like to take this opportunity to express my gratitude for the chance to work for Company Services and my best wishes for both the business and you.
Do not hesitate to get in touch with me if you need anything more.
Writing a Resignation letter after 6 months can be quite tricky and can make one anxious because you never can tell if your employer will be pleased with you resigning.
However, there’s always a big sigh of relief after tendering a resignation letter and for some people they get a favorable response from their employer. Do not take writing a resignation letter as a big deal, rather start if your reasons are genuine.
I hope this article has been able to do justice in dishing out tips on how to write a resignation letter after 6 months.
Frequently Asked Questions (FAQs)
How long is too long for a resignation letter?
- It is simply “bad form” to leave a company with less than two weeks’ notice. While two weeks is normal, if you haven’t already set a start date at another company, you can think about “offering to work even longer.”
How do you Politely Resign?
- Immediately following your meeting, send a brief, polite, and professional note indicating your desire to go. Mention the time and date of your meeting with your manager, your resignation date, and the position you are leaving. A phrase restating your reasons may be included.
What is the Purpose of a Resignation Letter?
- A letter of resignation should be used to give formal notice of resignation, specify the end day of employment, lay out any necessary future steps, and foster goodwill toward the employer.
You can also read on Writing a resignation letter after two months.